Buckles-Smith Careers

Pricing Administrator

Location: Santa Clara
Job Type: Full Time
Date Posted: January 19, 2022


The Pricing Administrator manages pricing databases, national agreements, and vendor rebate processes.

Essential Duties and Responsibilities including, but not limited to:

Customer Pricing Setup/Administration

  • Administer, scrub, and adjust customer specific pricing
  • Set up customer specific pricing
  • Set up new or modified customer pricing in account receivable master
  • Meet with account managers and inside sales as needed for training or customer pricing management
  • Provide business system pricing module support and development
  • Support pricing team as a backup for product cost data management
  • Create customer price books

Pricing Agreement Ship and Debit (SPA) Administration

  • Timely entry and modification of all cost and sell pricing for National SPA’s
  • Distribute assigned vendor pre-populated pricing agreement

Vendor Rebates and Corrections

  • Submit and reconcile manufacturer rebates
  • Correct customer invoices with cost issues
  • Maintain close interaction with Finance for General Ledger activities for rebate receivable reconciliations.
  • Assist Accounts Payable with cost issues in a timely manner


  • Provide weekly price override and profitability reports
  • Provide weekly commodity costing
  • Generate monthly negative Margin Report
  • Create and maintain Proposal Works files for specific customers
  • Other reports as requested


  • Ad Hoc activities as requested

Knowledge and Skill requirements

  • Microsoft Office Suite – Word, PowerPoint, Excel (Advanced), Access
  • Become proficient in pricing process and tables in current business system
  • Excellent data management skills
  • Knowledge of Supply Force and Vantage National Contract Processes preferred
  • Strong understanding of manufacturer product data, specifically pricing data
  • Strong understanding of basic accounting principals
  • Attention to detail


Four-year college degree or High School diploma plus five years equivalent experience.

Certificates, licenses, registrations

Valid class “C” CA driver’s license

Physical Demands

While performing the duties of this job, an employee is regularly required to sit for long periods; stand; talk and hear both in person and by telephone; and use hands to operate, handle or feel office equipment; and reach with hands and arms. The employee is occasionally required to walk, climb, stoop or bend and lift and/or move up to and including 25 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



All applicants must be vaccinated.